Proposals & contracts
Password and expiry per link, your accent and cover, a signature pad at the end, and open/view telemetry for your sales team.
Your client sees a calmer company.
A live cockpit instead of reassuring emails. Branded proposals instead of attachments. Galleries their guests actually receive. Everything under your brand. DMC Pilot's name appears nowhere your client looks.
0
accounts your client has to create
0
cost figures that cross the boundary
4
client-facing surfaces, all in your colors
612 of 840
landed: what the buyer shows their own board
01Client Cockpit
“How's it going?” answers itself.
A password-gated live window on their program: arrivals as they land, today's schedule, advisories, and the approvals waiting on them, updating in real time, with margin structurally invisible.
- Arrivals progress from the same Flight Tracking your ops team runs on
- Approvals happen in the window, not in an email thread
- A guest-safe advisory channel for the moments that need one
- Duty-of-care visibility aligned with ISO 31030 expectations
Margin is not hidden from your client. It never reaches the surfaces they see.
Client-facing surfaces read from a boundary that carries the client charge and nothing beneath it. There is no toggle to forget, no column to accidentally unhide, no export that leaks. The numbers do not leave the tenancy.
Stays inside your tenancy
- Vendor cost per line
- Gross margin and drift
- Vendor contracts and rates
- Staff roster and timesheets
- Internal program chat
- Pipeline and forecast
Crosses to the client
- Arrivals as they land
- Today's schedule
- Approvals waiting on them
- Guest-safe advisories
- The client charge, and nothing beneath it
- Galleries for their guests
Every touchpoint, in your colors.
Four surfaces your client and their guests actually open. All of them carry your logo, your accent and your sender, and none of them carry ours.
Destination showcases
Slide-based destination presentations built from your records and media: duplicated and refined per client, shared as a branded link.
Galleries & Albums
Per-event albums with guest download links, optional passwords and expiry, and photographer upload links that need no account.
Waivers & check-in
Guests sign waivers and are checked off at the airport on token links: no accounts, no app installs, no training.
The photographs reach the guests before they land home.
Photographers upload on a link with no account. Guests download on a link with no account. You approve what goes out, and it goes out under your name.
Everything the client touches
Growth and upClient CockpitA live window where your client watches their own program unfold.Branded client proposalsProposals and showcases carry the DMC's brand, never ours.Destination showcasesSlide-based destination presentations, shared as a branded link.Growth and upGalleries & AlbumsGuest-shareable photo and video galleries for the events of a trip.
Client experience questions
Whose brand does the client see?
Yours. Proposals, showcases, galleries and the cockpit carry the DMC's logo, colors and fonts: configurable per document. Mail sent to your client goes from your branded sender. DMC Pilot's name appears nowhere the client looks: showing your client who your supplier is would be a design failure, so it's structurally avoided.
Can the client see costs or margin?
No: structurally no. The cockpit and every client-facing surface read from a data boundary that carries the client charge and never the vendor cost or margin. It isn't a hidden column; the numbers don't leave the tenancy.
Do clients and guests need accounts?
Never. Clients get a password-gated magic link to the cockpit; guests get token links for galleries, waivers and check-in; photographers get an upload link. Every link is revocable and can expire.
Why does the cockpit matter to a corporate buyer?
Duty of care. Under ISO 31030, incentive attendees traveling for their employer are in scope of travel-risk management, and “612 of 840 landed, everyone accounted for” is visibility the buyer can show their own leadership. Most DMCs can't offer it; yours can.
Show your next client the cockpit.
The strongest slide in your pitch is a live window with their name on it. See how it looks with your branding on the demo.