DMC software pricingClear prices, and what each plan includes.

Four plans, each with hands-on onboarding. Core, Growth and Scale prices are published in full, with what is included and what extras cost. Pay monthly, or save by paying for the year. Enterprise is priced for your needs.

Core

For smaller DMCs running 20 to 60 programs a year.

$999/month

month to month · cancel any time

$799/month

billed annually at $9,588 · saves $2,400 a year

Book a demo
  • 8 seats included · $59 per extra
  • 40 active programs · $40 per extra
  • 500 GB storage · $0.45/GB after
  • 80,000 AI credits / month, shared · 10,000 per seat · about 1,000 AI requests
  • 5 freelancers included · free, no seat needed

Scale

For established DMCs running 150 to 350 programs a year, with a full operations team.

$2,499/month

month to month · cancel any time

$1,999/month

billed annually at $23,988 · saves $6,000 a year

Book a demo
  • 25 seats included · $49 per extra
  • 150 active programs · $25 per extra
  • 2 TB storage · $0.25/GB after
  • 500,000 AI credits / month, shared · 20,000 per seat · about 6,000 AI requests
  • 25 freelancers included · free, no seat needed

Enterprise

For large DMCs and those with several offices: no fixed limits, single sign-on, API access and a dedicated success manager.

Custom

priced with you on the call

  • Custom seat count
  • Custom program allowance
  • Custom storage allowance
  • Custom AI credit allowance
  • Custom freelancer allowance
Book a demo

Extra charges are optional, and you set the cap. AI credit packs and auto-refill are managed inside DMC Pilot.

On every plan, including Core

  • Roles and permissions for your whole team
  • Team chat, with a channel for each program
  • Live flight tracking
  • Your logo and name on every client link and email
  • A full history of who changed what
  • Hands-on onboarding with our team

For the owner

Know what it costs before you call.

Core, Growth and Scale prices are published in full, with what is included and what extras cost.

A DMC owner at her desk in the evening with a laptop and a notebook

Not sure which plan fits?

The number of programs is only part of it. What matters more is how your team works: who sells, who runs the programs, who approves, and how many offices.

CoreOne office, one way of working

  • One team does both sales and operations, with no formal approval step
  • Programs follow a similar pattern, with one price list for all destinations
  • Fewer than ten people need to log in

GrowthSeparate sales and operations teams, and someone watching margin

  • Different people sell and run the programs, so the handover matters
  • Proposals and changes are approved before they go out
  • Someone owns the numbers and wants to know what a program is making while it runs

ScaleA large operations team, and more requests than people to read them

  • More than fifteen people log in, or more than eighty programs run at once
  • Supplier emails and client changes arrive faster than the team can enter them
  • RFPs and long client briefs need a first draft the same day

EnterpriseMore than one office, brand, company or destination

  • Several offices, destinations, brands or companies working together
  • Your client's IT team or your own policy requires single sign-on
  • You need API access, or terms written into a contract

If you are between two plans, start on the lower one. You can change plans inside DMC Pilot, and nothing needs to be rebuilt when you move up.

What's on which plan

Everything, in one table. It is the same for everyone, which is why we publish it.

CapabilityCoreGrowthScaleEnterprise
Included in every plan
Programs, itinerary & attendees
Deals & pipeline, prospects, clients
Proposals with six designs, Products & Services & e-signature
Flight tracking & airport check-in links
Supplier management & supplier portal
Program finances, invoices & tax
Accounting sync: Xero or QuickBooks Online
Team chat & voice notes
Dispatch AI answers, AI memory & knowledge base
Storage with guest share links
Guest waivers
Destinations & client presentations
Roles, custom roles and freelancer access
Logs with before-and-after values and CSV export
White-label branding: your icon, links and emails
Offices, time zones and 12h or 24h formats
Mobile app (iPhone and Android)
Growth and up
Airport transfers built from the flights
Run of show day sheets
IROPS log for flight delays and issues
Client View
Staff time tracking
Photo galleries
Margin alerts
After-event report with a client version
Proposal win analysis
AI suggested changes
Suggestions from past programs
Data imports, including supplier price lists in batches of up to 500 documents
Scale and up
RFP response, and proposals drafted from documents
AI inbox
Connect your own AI, with requests reviewed in DMC Pilot
Enterprise
Single Sign-On with enforcement
Private API with scoped keys and signed webhooks
Dedicated success manager

Why there is no free trial

We set you up, hands-on.

Software is hard to judge when it is empty. So our team loads your price list, suppliers and live programs with you. From day one, DMC Pilot already holds your own business. Onboarding is paid, and planned with you.

  1. Week oneWe go through the setup checklist with you: company profile and logo, your team and their roles, destinations, then your price list and supplier rates imported.
  2. Week twoYour suppliers are loaded and invited to their portal. We build two live programs together.
  3. From then onYour team runs the programs, and we stay close through your first day on site.

Pricing questions

Why is there no free trial?

Because an empty trial account tells you very little. Instead, we set you up together: your price list, suppliers and first programs are loaded with our team. The first thing you see is your own business.

What does “active programs” mean?

The programs running right now, not your yearly total. Finished programs are archived automatically and stop counting. So a DMC running a hundred programs a year has far fewer active at once. Core includes 40, Growth includes 80 and Scale includes 150.

What are AI credits?

Dispatch AI, the assistant built into DMC Pilot, uses credits when it answers, reads documents, drafts or imports. Each plan includes a monthly amount per seat, shared across your company: 10,000 per seat on Core (80,000 with the 8 included seats), 15,000 per seat on Growth (225,000 with the 15 included seats) and 20,000 per seat on Scale (500,000 with the 25 included seats), and each extra seat adds its share. Enterprise has its own amount. As a rough guide, 80,000 credits cover about 1,000 AI requests a month, 225,000 credits cover about 2,000 AI requests a month and 500,000 credits cover about 6,000 AI requests a month. A quick question uses a few credits. Reading a long supplier price list or a detailed request uses more, so the real number depends on how your team uses it. If you run out, the AI keeps working for five days while you buy a credit pack or turn on auto-refill. AI use is never billed as overage.

Can we pay monthly?

Yes. Month to month is the standard price, $999 on Core, $1,499 on Growth and $2,499 on Scale, and you can cancel any time. Paying for a year saves 20%, so the price becomes $799, $1,199 and $1,999 per month. Enterprise billing terms are in your agreement.

What does onboarding cost?

We work out the price with you on the demo call. It depends on the size of your price list, your supplier list and how many live programs we move in together. It is hands-on and paid, and it ends with your team running real programs.

What happens if we hit a limit?

Extra seats, programs and storage each have a published price. You set a cap on what extras can cost. If you turn extras off, DMC Pilot tells you when you reach a limit.

Do archived programs count against the limit?

No. The limit counts programs running now, not your yearly total or your history. A finished program is archived 30 days after it ends (you can set anywhere from 7 to 365 days) and stops counting. You can still open and search it. Nothing is deleted to make room.

What currency is this billed in, and what are the annual terms?

All prices on this page are in US dollars, and billing is in US dollars wherever you operate. Month to month is billed monthly, and you can cancel any time. A yearly plan is billed once for the year at the lower price, so Core is $9,588, Growth is $14,388 and Scale is $23,988 for twelve months. Enterprise billing terms are in your agreement.

What does support look like once we're live?

Our team works with you through your first day on site. After that, you talk to the same people, not a ticket queue. We do not publish a guaranteed response time yet, because we want the track record first. Enterprise agreements can include agreed response times.

Get a price for your business.

Seats, programs, storage and onboarding. A 30-minute call ends with a written quote, and no automatic follow-up emails.